Attempt the following.

1) Draft the notice and agenda of routine board meeting.
Ans:- 

                                                                                      Diamond Company Ltd.                
                                                                     Registered Office: 30, Diamond House,
                                                                                M.G. Road, Camp, Pune-411001

                                                                                CIN: L10013 MH2015PLC300477

Phone : 020-20041977                                                             Website: www.diamondlimited.com.
 Fax : 020-70052010                                                                     Email: Diamond [email protected] No.: D/DR/11/18-19                                                                                       30th March, 2018

The Director,
Mr. Anju N. Rangwala,
5, Ganesh Apartment,
J.M. Road, Deccan,
Pune-411004

                                           Sub : Notice of the Board Meeting dated 25th April 2018.

Dear Sir,

 Notice is hereby given that the Meeting of the Board of Directors of the company will be held on Thursday, 25 April 2018 at 11.00 A.M. at the registered office of the company, for transacting the following business.

AGENDA

1.To read the notice convening the board meeting.
2.To take note of the minutes of the previous Board Meeting.
3.To consider and approve the applications for the Transfer of Shares.
4.To consider the financial position of the company for the year ended 31st March, 2018 
5. To open Dividend Account.
6. To discuss and decide any matter with the permission of the chair.

You are hereby requested to be present at the Board Meeting.

Thanking you,

                                                                                                                                                                                           Yours faithfully,                                                                                                                                                                      For Diamond Company Ltd.                                                                                                                                                                                                              
                                                                                                                                                                                                     Sign                                                                                                                                                                                                         Company Secretary

                            

2) Write a letter to the director requesting him to disclose his personal interest in a contract.
Ans:- 

                                                                                      Diamond Company Ltd.                          
                                                                    Registered Office: 30, Diamond House,
                                                                                  M.G. Road, camp,Pune – 411001

                                                                                 CIN: L30309 MH2016 PLC123075

Phone : 020-20041977                                                             Website: www.diamondlimited.com.
Fax : 020-50062018                                                                       Email: Diamond [email protected] No.: D/DR/12/18-19                                                                                              15th June, 2018

The Director
Mr. Atul N Shah,
48, Gurwar Peth,
Pune-411007
                                                                   Sub : Disclosure of personal interest.

Dear Sir,

This is to bring to your kind notice that the meeting of the Board of Directors of the company will be held on 7th July, 2018.  The Board has decided to appoint sole selling distributors on commission basis for selling products of the company.  This will help to accelerate the sale of the products of our company.

I have received information from a reliable source that, one of your relative Ms. Neelam R. Shah has applied for appointment as sole selling Agent.

I wish to know whether the said information is true.  In case you have any personal interest in her appointment, kindly disclose your nature of interest as per Sec. 184 of the Companies Act, 2013.

Please send your reply as early as possible. 

Thanking you,

                         

                                                                                                                                                                                   Yours faithfully,
                                                                                                                                                                   For Diamond company ltd 
                                                                                                                                                                                                 Sign 
                                                                                                                                                                             Company Secretary                                      


3) Write a letter to the director who was absent for a Board Meeting to inform him about proceedings of the meeting.
Ans:- 

Diamond Company Ltd.

Registered Office: 30, Diamond House,

M.G. Road, camp, Pune-411001

CIN: L30309 MH2016 PLC123075

Phone : 020-30041977                                                              Website: www.diamondlimited.com.
Fax : 020-50062018                                                                       Email: Diamond [email protected].       Ref. No.: D/DR/13/18-19                                                                                     12th  November, 2018

 The Director,
Mr. Mahesh N. Saluja,
Sr.No.78, Guru Niwas,
Kondhwa, Pune-411048

Sub : Report of Board Meeting held on 5 November, 2018.

Dear Sir,

           Please find enclosed herewith copy of draft Minutes of the Board Meeting held on 5th November, 2018 which you could  not attend.

         I would like to draw your attention to point No. 8 of the minutes of the Board Meeting. A proposal to open a new branch office at Mumbai, Mira Road (E) which was moved by Mr.A.N.Shah. Mr. M.H.Gunjal seconded the proposal. After a detailed discussion the said proposal was passed with majority of present directors.

The other items of the agenda being of routine nature, need no explanation.
Thanking you,

                                                                                                                                                                            Yours faithfully,
                                                                                                                                                             For Diamond Company
                                                                                                                                                                                       Sign
                                                                                                                                                                    Company Secretary
Encl  :  Copy of the draft Minutes of Board Meeting



4) Write a letter to the director reminding him about the provision regarding absenteeism at the Board Meeting
Ans:- 

                                                                                  Diamond Company Ltd.              
                                                                  Registered Office: 30, Diamond House,
                                                                        M.G. Road, camp,  Pune-411001

                                                                       CIN: L30309 MH2016 PLC123075

 

Phone : 020-30041977                                                              Website: www.diamondlimited.com.
 Fax : 020-50062018                                                                   Email: Diamond [email protected]
Ref. No.: D/DR/14/18-19                                                           31st December, 2018

The Director,
Mr. Ashish V. Shroff,
78, Narayan Peth, Pune-411030

                                                 Sub : Information about Absenteeism in the Board Meeting.

Dear Sir,

           I am instructed by the Chairperson, to bring to your kind attention, about the fact that you could not attend all the Board Meetings, which were held from 1st April, 2018.

        You are requested to note that Section 167(1) (b) of the Companies Act, 2013 provides that a director has to vacate his office, if concerned director remains absent from all the meetings of the Board for a period of twelve months, with or without leave of absence from the board.

           I, therefore, request you to kindly attend the next Board Meeting scheduled on 25th January, 2019 to avoid disqualification under section 167(1) (b).  The notice and agenda of the Board Meeting has been already forwarded to you.
Thanking you,

                                                                                                                                                                Yours faithfully,                                                                                                                                                                                     For Diamond Company Ltd.  
                                                                                                                                                                                        Sign
                                                                                                                                                                   Company Secretary